Please review all of the information below before starting the housing accommodation request process.
Requests made by the student are not guaranteed as space is limited. All steps in the process outlined below must be completed by the May 13 deadline to be considered for housing accommodations.
Step 1. Acquire documentation from your doctor or therapist
All requests for housing accommodations must include documentation prepared by a qualified evaluator. At minimum the documentation must substantiate the student’s disabling condition and verify the student’s current need for housing accommodations in order to have equal access to the residential environments. Please review the Disability Documentation Guidelines for Disability Services to learn more about the type of information the Disability Services office will look for in your documentation.
You do not need to have disability documentation at the time of your request. However, If you are waiting for documentation, requests for reasonable housing accommodations with no supporting documentation will be put on hold until documentation is provided. Please proceed to the next step in the process if you are waiting to receive documentation.
All disability documentation should be submitted through Accommodate once it has been obtained. Email is not a secure method to submit documentation.
Steps to upload Documentation of Disability:
- Log into Accommodate through SSO.calarts.edu
- After signing in, select the Accommodate tile
- Select Student
- Click on Accommodation
- Select Document
- Click on Add New
- Select New Accessibility Document and follow the prompts
*Please note that due to Covid-19, we are unable to receive or send physical mail or faxes. Please submit documentation through Accommodate using the steps above. Email is not a secure method.
Step 2. Submit a Housing Application & Housing Deposit
For important dates and information regarding the Housing Application and Deposit, please refer to Residential Life webpage.
Step 3. Submit the Public Accommodation Request Form
Students who are not already registered with DSO should submit the Public Accommodation Request form and upload their documentation of disability with this form. If you do not have access to your documentation at the time that you submit the form, you may also submit documentation through Accommodate.
Step 4. Meet with DSO Staff
It is the student's responsibility to schedule a meeting with us as part of the registration process. Once we receive a student’s complete request and documentation of disability, the student should then schedule a meeting with us through Accommodate.
At this time, all meetings with students will take place on Zoom. During this meeting we will discuss the request and documentation in more detail and answer any questions about using the requested accommodations. Students should leave this meeting with an understanding of what accommodations will be approved, but a formal decision will be sent via email within a few weeks following the meeting to the student and appropriate Residential Life staff. This does not include room assignments.
Parents/family are welcome to join in these meetings as valuable partners in supporting their students as long as they have permission from their student. However, please keep in mind that in the college environment students are expected to act as their own primary advocate when it comes to having questions or concerns. Our staff are sensitive to the fact that this may represent a change in roles for many families.
Check out these videos to guide you through setting up an appointment with our office:
Step 5. Submit Immunization and COVID-19 Vaccination Information
Immunizations: In an effort to keep our community healthy, all students are required to have immunizations on file with the Student Health Office. For information on immunization requirements, please refer to Health Services webpage.
COVID-19: Information regarding COVID-19 Vaccination requirements and COVID-19 health and safety guidelines is located on our CalArts Returns page.