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Gifts and Donations

The Library welcomes gifts and encourages donations. Due to the high cost of processing and storing materials, the Library reserves the right to refuse the gift of any materials that the librarians consider unsuitable as an addition to the collection.

Examples of materials that are not generally accepted for donation include the following: 

  • textbooks
  • popular trade paperbacks
  • records (LPs)
  • audio cassettes
  • magazines or periodicals
  • popular sheet music
  • materials in poor condition (i.e. writing on pages; musty smell; yellowed, brittle or torn pages)
  • outdated or superseded titles

NOTICE: Due to a large backlog, and limited space and staffing, the Library may not be able to accept unsolicited donations of books and other materials at this time. Monetary donations are always welcome.

Monetary Donations

Gifts of money to purchase Library materials are also welcome. All such gifts are accepted in consultation with the appropriate subject librarian and the Office of Advancement, which arranges for the money to be credited to the appropriate library acquisitions fund. A special fund may be established for large gifts, while smaller, one-time gifts will be added to the regular acquisition fund for the designated subject area.

Conditions of Acceptance

Gifts are accepted with the understanding that they become the property of CalArts upon receipt, and that the Library may make all necessary decisions as to their retention and disposition. Materials not selected for addition to our collection may be sold, donated to students or faculty, recycled, discarded or otherwise disposed. Proceeds from the sale of materials may go to support the James Elrod Scholarship for Library student employees.

Due to significant space limitations, prior agreement on the delivery date(s) must be made before any donation consisting of 5 or more boxes of materials will be accepted.


The Dean of the Library will make written acknowledgement of all gifts for which acknowledgement is requested. Acknowledgements typically include the date of receipt and a brief description of the gift. We recommend that our donors prepare a detailed inventory and include a copy with their donations.

Donor Recognition

The Library uses bookplates to designate items as gifts from a donor. If requested, bookplates may be used which indicate that the item is given "in memory of" or "in honor of" or "in the name of".

Tax Information and Appraisals

Each donor is responsible for determining their personal tax obligations and whether their gift requires appraisal. For more information consult IRS publication 561 entitled Determining the Value of Donated Property, available at http://www.irs.gov/pub/irs-pdf/p561.pdf (requires Adobe Acrobat to view and print) or you can call 800-TAX-FORM (800-829-3676) 24 hours a day to have one mailed. Consult the form directly for full details and required documentation.

Last edited by susan on Dec 14, 2015
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